CENTRAL AFRICAN REPUBLIC, 2008. Jim Assimi, 10, laughs as he stands in Bangui, the capital. He is among 15 students who participated in a UNICEF-organized photography workshop for children who currently live, or previously lived, on the streets. © UNICEF/NYHQ2008-1561/Pirozzi
CENTRAL AFRICAN REPUBLIC, 2008. Jim Assimi, 10, laughs as he stands in Bangui, the capital. He is among 15 students who participated in a UNICEF-organized photography workshop for children who currently live, or previously lived, on the streets. © UNICEF/NYHQ2008-1561/Pirozzi

Do you have experience in office management and operations and are looking to apply your skills within a dynamic global team?

UNICEF is seeking to hire a consultant that will support the Co-Leads of the Innovation Unit by carrying out broad administrative and logistical support functions (outside the scope of typical UNICEF staff functions). More specifically, UNICEF is in need of a consultant who can help oversee and streamline the daily operations of the Innovation Unit.

Duty Station: UNICEF Innovation Unit, NYHQ

For full details on the position, click here.

Qualified candidates who want to make an active and lasting contribution to a better world for children are asked to send a cover letter, a CV in English, a daily rate, and a United Nations Personal History Form (P-11) to slbammer(at)unicef.org by 4 July 2014, making reference to “UNICEF Innovation Operations Assistant”.

**Applications submitted without a daily rate will not be considered. **

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Terms of Reference
UNICEF Innovation Unit, NYHQ, New York
Consultancy Assignment: Operations Assistant

Background

UNICEF has been innovating for children for more than 60 years. Over the past several years, it has been actively investing in piloting and implementing technology-based and design solutions. The Innovation Unit in New York supports the organization’s 150+ country offices and territories – in finding solutions for the world’s most vulnerable children. The UNICEF innovation work includes both policy and practice of innovation in UNICEF, and the larger UN. UNICEF is engaged in testing and scaling up new partnerships, technologies, and collaborations in some of the world’s most difficult operating environments.  UNICEF’s system of innovation throughout the organization includes:

  • An Innovation Unit in New York that supports UNICEF programmes on the ground and the organization at large through partnerships, technologies, and connections
  • An Innovations node in San Francisco that builds partnerships with the technology sector, and will help scale social innovation start-ups.
  • An Innovation Centre in Nairobi that identifies and field tests scalable innovations;
  • A network of Innovation Labs around the world (from Armenia to Zambia) that bring together the private sector, academia, and the public sector to develop solutions for key social issues, and ensure we are always watching for new ideas from unexpected places.

Purpose

UNICEF is seeking to hire a consultant that will support the Co-Leads of the Innovation Unit by carrying out broad administrative and logistical support functions (outside the scope of typical UNICEF staff functions). More specifically, UNICEF is in need of a consultant who can help oversee and streamline the daily operations of the Innovation Unit.

Duty Station and Duration

The consultant will work full time and will be based out of UNICEF NYHQ in New York for 11 months. The work may require travel as needed.

Responsibilities and Deliverables:

Under the supervision of the Senior Advisor on Innovation, the consultant will be responsible to fulfil the following deliverables:

  • Maintain an overview of the work flow of the office to ensure that timely administrative support is provided in general and specialized areas.
  • Assist the Co-Leads of the Innovation Unit in the area of office management and operations
  • Schedule approximately 75 conference calls and meetings per week across a high-level and complex set of stakeholders, locations, and time zones.
  • Coordinate with and advise Private Fundraising and Partnerships on relevant professional and organizational networks for collaboration
  • Plan at least 4 travels per month for the Co-Leads of the Innovation Unit
  • Including, but not limited to arranging travel itineraries, booking accommodation and transportation, processing transactions, submitting invoices and reimbursements, etc.
  • Arrange for and/or attend meetings on day-today administrative matters
  • Undertake all administrative and logistical arrangements for meetings, workshops, seminars, brown-bags, and speaking engagements for the Innovation Unit by coordinating invites, conference rooms, audio-visual equipment, etc.
  • Monitor and procure office supplies for the Innovation Unit, as needed
  • Advise Co-Leads on new or revised procedures and practices
  • In coordination with the Programme Supply Unit, monitor compliance with all operational systems and procedures
  • Establishing relevant internal protocols and controls for the Innovation Unit. Ensure accuracy, promptness, and appropriateness of information.
  • Prepare correspondence, special reports, evaluations, as required, on general administrative and specialized tasks

Qualifications and Experience:

  1. University degree and at least two (2) years of progressively responsible work experience in finance, accounting, human resources, business administration, office management, ICT, supply, or any other relevant function
  2. Track record of working on developing innovative solutions and initiatives
  3. Strong leadership and office management skills
  4. Experience in supply operations, logistic, and purchasing administration
  5. Administrative service management goals, vision, position, policies, and strategies
  6. Principles of office management, operations, programme management, and administration
  7. Capacity to prioritize and manage a diverse range of projects and activities
  8. Ability to set high standards for quality of work and consistently achieve project goals
  9. Project management skills; including task prioritization
  10. Ability to work with a diverse set of partners to create problem specifications, system requirements, and then implement software and technology innovations
  11. Familiarity with UNICEF Innovation’s work an asset
  12. Demonstrated research, planning, communication and writing skills

Competencies:

Core Competencies:

  • Communication
  • Working with People
  • Drive for Results

Functional Competencies:

  • Formulating Strategies and Concepts
  • Analyzing
  • Applying Technical Expertise
  • Following instructions and Procedures
  • Planning and Organizing
  • Entrepreneurial Thinking
  • Leading and Supervising

Please refer to the full terms and conditions for this position here.

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Check out other job opportunities within UNICEF Innovation work.

Read more about who we are and what we do:

UNICEF innovation projects

UNICEF Innovation Labs

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